Table of Contents
Clicking in Facility link will displayed the sub link under the Facility Setting and Manage Booking.
Click on Facility Setting link to access Facility Setting page. The link also access to the Manage Facility Type setting. Manage facility type is used to create type of facility.
Click on Facility Type link in the settings also access user to the Manage Facility Type page.
Click on Add New Facility Type link to access Add New Facility Type page in order to add new facility type.
To add new facility type, perform the following steps:
1. Enter facility type name
2. Enter description
Verify new facility type will appear in the list as shown in figure below.
Click Update link to access the update facility type page to update the facility type name and description.
Verify update facility type will be displayed in the list.
Click on Facility link to access Manage Facility page. Manage facility also can be access via clicking on the total facility in the Facility Type setting. The purpose of manage facility is to add facility based on the facility type created in the Manage Facility type.
Click filter button to view the list of facility. Select facility type, campus, block, floor and status to narrow down the search. Verify record of facilites based on the preference selected will be appear in the list.
Click on Add New Facility link to access Add New Facility page to add new facility. It is shown in the figure below.
To add new facility, the steps below should be taken:
1. Select facility type
2. Enter facility name
3. Select campus
4. Enter block
5. Enter floor
6. Enter capacity
7. Enter size (in square feet)
8. Enter dimension (30X80)
9. Select status (either active or inactive)
10. Enter equipment
11. Enter description
12. Enter remarks
13. Select first contact person
14. Enter first contact number
15. Select second contact person
16. Enter second contact number
17. Click Add button to save the record
Verify new facility will be added in the list.
Click on Update link to update all the information required in Add New Facility form. Verify update data will be displayed in the list.
Click on Facility Approver to access Facility Approver page. The purpose of facility approver is to add approver to manage booking of user.
To add new approver, the user needs:
1. Select staff
2. Enter description
3. Select status (active or inactive)
Click on Manage Booking link to access Manage Booking page. The purpose of manage booking is to book available facility.
To add new booking, user may click on the Add New Booking link or click on the available time tile as shown above.
If user clicks on the available tile, it will directed to the Add New Booking of the specific facility. Here, the facility, start and end time will be auto generated.
To add new booking, perform the following steps:
1. Select facility
2. Select name
3. Choose time setting
4. Select start date and time
5. Select end date and time
6. Tick repeat checkbox (To repeat booking). Enter all information required in the Repeat form.
7. Enter description
8. Enter remarks
Upon clicking submit button, new booking will be display as unavailable as shown in figure.
Clicking on the tile will access user to the booking details.
To update facility booking, perform the following steps:
1. Choose update from the drop-down list
2. Click Go button
Upon clicking Go button, user will be directed to the Update Booking page.
Make amendment on the information required and verify update data will be updated in the list.
Clicking on the tile will access user to the booking details
Choose delete function from the dropdown list and click Go button to delete the data permanently.
Facility booking is a workflow process. Once user booked the available facility, an email notification will be sent to the approver to be approved or rejected. To approve the application, perform the following steps:
1. Click on the unavailable tile
2. Select Approve in the dropdown list
3. Click Go button
Once approved, status of the booking change from Pending Approval to Approved as shown in figure below.
To reject booking made by the user, perform the same steps as 1.2.4. Approve Booking.