Steps

Description

Tick if done

Remarks (if any)

First, do some general system-wide set up

General setup

System Admin > Settings

Check if all the settings are complete and correct

Add campus

System Admin > Manage Campus. Click on “Add New Access Group” link.

If you have only one campus just add it as Main Campus for example.

Adding more users to use the system

The system meant to be used by multiple departments. The more users using, the complete the records will be.

Group Access

System Admin > Manage Group Access. Click on

Create group access for different roles.

Add user

System Admin > Manage Users. Click on “Add User” link.

A user can be tied to more than one access group

Let’s start with some academic stuff

General Setting

Academic > Settings

Go through all the links and review all the default settings whether they suit your organization’s policy. If not, please change accordingly.

Add faculty

Academic > Manage Faculty. Click on “Add New Faculty” link.

Add program

Academic > Manage Program. Click on “Add New Program” link.

Can skip the “study plan” first. Will do this at later part

Grading Group

Exam > Manage Grading Group > Manage Grade

Each subject must be tied to the grading group. To tie the grading group, user must access to Manage Subject.

Add subject

Academic > Manage Subject. Click on “Add New Subject” link.

On the front screen, user is able to keep track whether the setting is completed or not. The screen will display following items such as calculate in gpa, teaching hours and etc.

Manage assessment

Academic > Manage Assessment. Click on “Add New Assessment Group” link.

Subject assessment

Academic > Manage Subject > Filter Faculty > Choose Assessment in Action Dropdown > Go. Click on “Add New Version” link.

Assessment version can be changed.

Master study Plan

Academic > Manage Program > Filter Faculty. Click on “Study Plan” link.

Add subject can be done in Add New Subject at the bottom of Study Plan screen.

Academic session

Academic > Manage Academic Session. Click on “Add New Academic Session” link.

Before entering any student records, please do the following

Add intake

Admission > Manage Intake. Click on “Add New Intake” link.

Add registration day

Admisson > Manage Reg Day. Click on “ Add New Reg Day” link.

Add student

Admission > Student Registration

At least must fill all mandatory fields (marked with red asterisk *)

Before adding any section/class, please do the following

Note: Creating a section will enable lecturer to view students in the class, enter marks and attendance to the students.

Add academic session

Academic > Manage Academic Session > Add New Academic Session

Take a look on some setting at Finance

Account code

Finance > Setting > Account Code

Fee group

Finance > Fee Group