Table of Contents


1.System Admin

      1.1.Settings

           1.1.1.General

           1.1.2.Student Portal

           1.1.3.Override Process

      1.2.Manage Group Access 

            1.2.1.Add New Access Group

            1.2.2.Update Group Access

            1.2.3.Delete Group Access

            1.2.4.Settings By (Site, Action or Tab)

      1.3.Manage Users

            1.3.1.Add New User

            1.3.2.Update/Edit User

            1.3.3.Delete User

      1.4.Manage Ref

            1.4.1.Add Reference

            1.4.2.Update Reference

            1.4.3.Delete Reference

      1.5.Manage Sponsor

            1.5.1.Add New Sponsor

            1.5.2.Update Sponsor

            1.5.3.Delete Sponsor

      1.6.Manage Campus

            1.6.1.Add New Campus

            1.6.2.Update Campus

            1.6.3.Delete Campus

      1.7.Manage SPM/STPM Subject

            1.7.1.Add New Subject

            1.7.2.Update Subject

            1.7.3.Delete Subject

      1.8.Reset Student Password            


1.System Admin

    

                     

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Clicking on System Admin link will display the sub link under system admin (Settings, Manage Group Access, Manage Users, Manage Ref, Manage Sponsor, Manage Campus, Manage SPM/STPM Subject, Reset Student Password and Reports).



1.1.Settings


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Click on the Settings link to access Settings page.


1.1.1.General


General setting is provided to allow user to configure the institutions information such as address, logo, email and many more.


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Click on the General link to access General setting page. It is divided into three categories, which are, System Info, Institution Information and Other Parameters.


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Click on the value in each fields in order to amend the information.


1.1.2.Student Portal


In this feature, user is able to enable or disable the access of features in the Student Portal.


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Click on the Student Portal link to access Student Portal access page.


To enable or disable the access, click on the checkbox of each items above.


1.1.3.Override Process


Override process is provided to allow selected staff to perform semester registration to the student in Staff Portal. Those student with outstanding balance will be blocked from performing semester registration unless the staff has the access to override the process.


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Click on the Override Process link to access Override Process page.


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Select the staff in the Semester Registration field above (control hold to select multiple staff).


1.2.Manage Group Access


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Group access are divided into 3; site/page, action and tabs. Below are details and example of each  item: 


  • Site/page: Is basically parent/main page that contains list of sub-functions (links) or reports under it. Links appearing in right side menu bar are examples of site.
  • Actions: Links or sub-functions under main page/site. Example of actions such as links that are appearing in student profile page or add, update and delete functions.
  • Tabs: Example of tabs are Personal info, academic background, status log, etc.


Click on Manage Group Access in order to enter Manage Group Access page.Verify system will redirect to Manage Group Access page as per shown in figure below (refer section add new access group).



1.2.1.Add New Access Group


            





                                                    


Access group is basically to create a profile for specific access. For example, user wants to create group access for Admission and Record's Head of Department (HOD). The HOD will be able to view all functions under Admission and Record.


To create new access group, perform the following steps : 

1. Click on Add New Access Group link

2. Enter group access name (e.g Admission – All Access)

3. Check on the checkbox for specific function to be enabled or displayed (refer to section – 1.2.1 Settings By (Site, Acton or Tab))

4. Click Add button at the bottom of the page in order to save to form. 

Verify the record will be added in group access list as per shown in figure below.





              

                                                                          


1.2.2.Update Group Access



             


To update the access group created, perform the following steps:

1. Click Update link to update access group information

2. Make changes on any access group data

3. Click on Update button


Verify access group information is successfully updated.



1.2.3.Delete Group Access



                    


 

To delete the access group created, perform the following steps:


1. Click on Delete link to delete access group information


Verify group access is deleted.



1.2.4.Settings By (Site, Acton or Tab)


Group access are divided into few sections such as sites, actions and tabs. Actions are also known as sub-functions under the specific site.


Checked checkbox is to indicate that the particular function is enabled or can be accessed by specific user tie to the particular group access.



                  



Click (or double click) on allow checkbox in order to check all functions under the particular module.





                     



To enable sites under specific module, check the checkbox right below the module name (admission and record). Example of sites such as student search, manage intake, manage registration day, report, etc. The sites can be enabled based on user access rights. For example, a person from Finance department may have the access right to Admission site.



                         




Actions are located right under the site list. Actions have slight different rule. Since actions are the sub functions of the site, user have to click on the specific site first and then click on the specific actions depending on user access rights in order for the actions to be appearing in user page. For example if the user wants to have Update Record function to be appearing, since it is located under Student Profile site therefore Student Profile checkbox must be checked as well example can be seen in figure below.




                      





               




Checked on specific tab for the tabs to be appearing in student profile. For example, if the user wants the Document Checklist to be appearing, checked on the Document Checklist checkbox (refer to figure below).



                 



                              

                                             



Click on add button in order to save the transactions made.


1.3.Manage Users


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Click on Manage Users link to access Manage Users page.



1.3.1.Add New User


          




Add new user is used to create user account into the system. Click on add new user link in order to access add new user form.


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To add new user, the following steps should be taken:

   1. Click on Add New User link. Verify add new user form appears.

   2. Fill up the form as below

       • Username

       • Password

       • Campus

       • Department

 

       • Faculty

       • Name

 

       • Short Name

       • IC Number

 

       • Email

 

       • Phone

 

       • Phone (Mobile)      
       • Positon

       • Access level

   3. Click Add button


Verify previously added record will be added into the list



              

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To update the created user, perform the following steps: 


   1. Click on Update link to update user 
information


   2. Make changes on any user data


   3. Click on Update 
button


Verify user information is successfully updated



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1. Click on Delete link to delete user information


Verify record is deleted.


1.4.Manage Ref


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Click on Manage Ref link to access Manage Ref page.



                     


In manage ref, ref name in the filter section is created by hardcoding. However, ref list needs to be created by the user. Ref list is used as a reference throughout the whole system.


1.4.1.Add Reference


                       



To add ref list, perform the following steps:

     1. Choose ref name

     2. Click Filter button. Verify ref list appears.

     3. Enter all the information required such as:

          • Code

          • Name

          • Description

          • Order

    4. Click Add button

Verify new ref list is added into the list.



1.4.2.Update Reference


                         


Click on update ref in order to access update ref form.



                                           


To update the created ref, perform the following steps:


      1. Click on Update link to update ref information


      2. Make changes on any ref data


      3. Click on Update button

         

 Verify ref information is successfully updated.


1.4.3.Delete Reference


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1. Click on Delete link to delete created ref information


Verify record is deleted.



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Click on Manage Sponsor link to access Manage Sponsor page. It is used to create sponsor information.





                      



Click on Add New Sponsor link. Verify add new sponsor form appears.


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Perform the following steps in order to add new sponsor :


1. Fill up the form as below:


     • Enter sponsor name

     • Enter address

     • Enter contact person

     • Enter contact number

     • Select staff in charge

     • Enter GPA

     • Enter description


2. Click Add button

    

Verify previously new record will be added in to the list




                 



To update the sponsor information, perform the following steps:


       1. Click on Update link to update sponsor information


       2. Make changes on any sponsor data


       3. Click on Update button

 

Verify sponsor information is successfully updated.





                


Click on Delete link to delete sponsor information. 


Verify record is deleted.


1.6.Manage Campus


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Click on Manage Campus link to access Manage Campus page. It is used to create campus information.


1.6.1.Add New Campus


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Click on Add New Campus link. Verify add new campus form appears.


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Perform the following steps in order to add new campus :


1. Fill up the form as below:


     • Enter campus code

     • Enter campus name

     • Enter matric no prefix

     • Enter address line 1

     • Enter address line 2

     • Enter postcode

     • Select state

     • Select country

     • Enter phone no

     • Enter order


2. Click Save button

    

Verify previously new record will be added in to the list


1.6.2.Update Campus


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To update the campus information, perform the following steps:


       1. Click on Update link to update campus information


       2. Make changes on any campus data


       3. Click on Update button

 

Verify campus information is successfully updated.


1.6.3.Delete Campus


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Click Delete link to delete campus information. 


Verify record is deleted.


1.7.Manage SPM/STPM Subject


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Click on Manage SPM/STPM link to access Manage SPM/STPM page. It is used to create SPM and STPM subjects. 


1.7.1.Add New Subject


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Click on Add New Subject link. Verify add new subject form appears.


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1. Fill up the form as below:


     • Enter subject code

     • Enter subject name

     • Enter description

     • Select subject type

     • Click on the checkbox if subject is mandatory to fill up

     • Choose status


2. Click Save button

    

Verify previously new record will be added in to the list


1.7.2.Update Subject


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To update the subject information, perform the following steps:


       1. Click on Update link to update subject information


       2. Make changes on any subject data


       3. Click on Update button

 

Verify subject information is successfully updated.


1.7.3.Delete Subject


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Click Delete link to delete subject information. 


Verify record is deleted.


1.8.Reset Student Password


Although student has an option to reset his/her owns password, student password can also be reset in the System Admin module.


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Click on the Reset Student Password link to access Reset Student Password page.


To reset student password, refer following steps.


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1. Search student

2. Click Reset button


System will automatically reset the student password to student IC/passport number.